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Administrative Assistant - Finance Department in Chicago, IL at Muscular Dystrophy Association

Date Posted: 4/13/2019

Job Snapshot

  • Employee Type:
    F – Full Time
  • Location:
    Chicago, IL
  • Experience:
    1 - 3 years
  • Date Posted:
    4/13/2019

Job Description

Position Description:
The Finance Administrator is responsible for providing administrative support to the Accounting, AP, and Procurement teams. He/she will report directly to the Controller.

Responsibilities:

  • Enter and manage data in the ERP system.
  • Process bank reconciliations.
  • Work with National office staff to get approvals for payment of invoices.
  • Process incoming invoices.
  • Sort and deliver mail, as needed.
  • Assist with the transition of records from paper to electronic format.
  • Track completion of state filings.
  • Other job duties as assigned

Job Requirements

Competencies:   

  • Analytical: Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
  • Detail Minded: Demonstrate accuracy and thoroughness; monitor own work to ensure quality and organization.  Strong attention to detail while multitasking.
  • Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
  • Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Qualifications

  • A Bachelor’s degree in Accounting or Finance preferred.
  • Experience using Financial Force or another ERP system. 
  • Strong proficiency in Microsoft Office.
  • Strong organizational skills and attention to detail.
  • Ability to multi-task and work in a challenging fast paced environment.
  • Excellent written and verbal communication skills.
  • Maturity, professionalism, and high level of discretion are required.
  • Must have strong attention to detail.

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MDA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.