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Procurement Specialist in Chicago, IL at Muscular Dystrophy Association

Date Posted: 6/6/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Chicago, IL
  • Job Type:
    Other
  • Experience:
    Not Specified
  • Date Posted:
    6/6/2018

Job Description

At MDA:

Our Values are our strength:  We believe in MUSCLE:     

Mission:  We’re driven to accelerate progress for families and muscle health.

Understanding:  We’re attentive to our constituent’s needs and each other’s.

Stewardship:  By investing precious resources wisely, we drive the best possible outcomes.

Collaboration:  We foster win-win partnerships and build communities.

Learning:  Knowledge powers our success and empowers our people.

Excellence:  We strive to do our best and exceed constituents’ expectations.

 

Position Description:

Manage the procurement process in a cost efficient manner for all purchases made for the operation of MDA.                Support all MDA locations, and manage the procurement process complying with all controls and audit standards.

Responsibilities:

  • Manage the procurement process from submission of request (PD1) through payment of vendor invoice.
  • Ensure the completeness and accuracy of PD1 and purchase order.  Resolve any questions for suppliers. Negotiate for best pricing and terms.
  • Competitively bid jobs that are not covered by contractual agreements.
  • Identify sources for special items, or quick turnaround situations.
  • Review submitted art files for compliance with MDA identity guidelines.
  • Manage the proof approval process in a timely manner, ensuring jobs are not delayed by missing approvals.
  • Monitor the inventory level for program materials, and notify program management when on hand inventory level has reached the reorder point.
  • Assess vendor pool and investigate potential new sources as necessary.
  • Special projects as assigned.  

Competencies:   

  • Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Detail minded:  Demonstrate accuracy and thoroughness; monitor own work to ensure quality and organization.  Strong attention to detail while multitasking.
  • Customer Service:  Prioritizes internal and external interactions and responds appropriately.
  • Flexibility: Able to multitask in a changing work environment.  Manage competing demands and unexpected events. Willing to change approach to best fit the situation.

Qualifications

  • Bachelor’s degree or equivalent experience.
  • Proficiency with Microsoft Office and Outlook.
  • Intermediate negotiation skills.
  • Experience with print and apparel, preferred.
  • Accomplished interpersonal skills and the ability to interact with all levels of the MDA organization and with outside suppliers.

MDA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.